ONGOING PAYROLL

MONTHLY / QUARTERLY PAYROLL

After successfully setting up the payroll accounting, we take over the ongoing accounting for you. Your personal contact from our payroll team is responsible for billing and your first point of contact for questions about payroll.
The process of ongoing wage and salary accounting is typically as follows:

After successfully hiring a new employee, we need the necessary data for the payroll accounting from you. The essential documents are the personnel questionnaire and a copy of the employment contract
Please let us know of any changes to your personal data for the current billing month by the 15th calendar day of the month. As a precaution, we calculate several working days for the preparation of the wage and salary slips for checks, queries and any necessary correction runs.
As a rule, you will receive the following evaluations from us around the 20th calendar day of the month, in writing or by e-mail or via DATEV Firmen Online:
- Pay slips for forwarding to the employees, enveloped if desired
- Open payslips for internal filing
- Copy of the wage tax return for internal filing
- Copies of contribution statements for internal filing
- Overview of forthcoming payments to the financial office and health insurance companies
With regard to the execution of the associated payments, we can provide you with an overview of the payments to be made, including the bank details. It is much more efficient and time-saving to provide the payment data records via data transmission to your bank's data center. Before making the payments, you must have them approved by your house bank, usually by forwarding the signed DTA protocol by fax. In addition, we can also make the salary payments available to you in DATEV Firmen Online.
If you have now given the tax office and the health insurance companies direct debit authorizations, you do not have to do anything else. We would be happy to support you in setting up the SEPA direct debit mandate

ONBOARDING / EMPLOYING STAFF

Recruiting qualified personnel represents a particular challenge. If the company is hired, this must also be taken into account in the context of wage accounting.

The following documents are required for the correct processing of wage and salary accounting, depending on the type of employment:

EMPLOYMENT OF A NEW EMPLOYEE

To hire a new employee, we need the following documents from you:

Onboarding questionnaire
Copy of employment contract
if applicable, severely handicapped ID card, economics contracts, proof of receipt of other
employer benefits
...

IRING A NEW EMPLOYEE AS A Minjob

In order to hire a new employee as a mini-job, we need the following documents from you:

Onboarding questionnaire mini job
Copy of employment contract
if applicable, severely handicapped ID card, economics contracts, proof of receipt of other
employer benefits
...

EMPLOYMENT OF A NEW MANAGER

In order to hire a new managing director, we need the following documents from you:

Onboarding questionnaire
Managing director service contract in copy
Status determination by the RV
Contracts for ancillary services (private car use, etc.)
if applicable, severely handicapped ID card, economics contracts, proof of receipt of other employer benefits
…

Please send us the documents in good time. Correct payroll accounting is only possible if all relevant documents are available.

Also kindly send us the completed checklist for new hires including attachments (particularly the onboarding questionnaires).

REPORTING PACKAGE

You will receive the following evaluations from us around the 20th of each month:

Payslips for forwarding to the employees, enveloped if desired or via DATEV Arbeiter Online
Open payslips for internal filing
Copy of the wage tax return for internal filing
Copies of contribution statements for internal filing
Overview of forthcoming payments to the financial fund and health insurance companies

In principle, we will forward these to you by e-mail. If you wish, we can also send them to you by fax or in writing.

PAYMENTS

Payroll accounting involves payment obligations to employees, social security agencies and tax offices.
We will prepare these for you so that you meet the payment deadlines and do not have to spend any unnecessary time on this.

Wage and salary payments can be carried out in different ways. In this way we can provide you with an overview of the payments to be made, including the bank details, which you can use to carry out the transfers manually.

It is much more efficient and time-saving to provide the payment data records via data transmission to your bank's data center. Before making the payments, you must have them approved by your house bank, usually by forwarding the signed DTA protocol by fax.

With regard to payments to social security agencies (in particular health insurance companies) and tax offices, we recommend that you make these payments using direct debit authorizations. If there is a SEPA direct debit, timely payment is guaranteed and you do not have to do anything else.

We would be happy to support you in setting up the SEPA direct debit mandate.